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Office Administrator

Company: Longfellow Investment Management Co., LLC
Location: Boston
Posted on: July 24, 2019

Job Description:

LIM is seeking an office administrator who can handle the day-to-day tasks of a growing investment firm and provide office management and administrative support. This position will often be the initial voice and face of the firm to our clients and outside parties; therefore, the ideal candidate will possess a positive attitude, be detail orientated and organized, and able to multitask. -- Primary Responsibilities: -- Manage LIM reception; make visitors feel welcome Serve as primary point person to answer, forward and address phone calls Coordinate staff travel including flights, hotels, trains and car service; prepare detailed itineraries Coordinate and schedule meetings and manage general office calendar Prepare expense reports Coordinate and supervise office events such as on/off-site meetings, luncheons and celebrations Assist the Finance & HR Officer in scheduling, hiring, on/off-boarding, and day-to-day accounting activities. Assist with preparation, formatting, and production of presentation materials Assume primary responsibility for filing, including creating filing systems where necessary and archiving materials for off-site storage Maintain supplies and equipment inventory, performing product and cost research and due diligence when applicable Supervise the maintenance of office equipment such as copier, phones and postage meter Receive, sort and deliver mail; manage outgoing mail Take responsibility for oversight of common office areas and needs Assist on additional projects as needed -- Required Skills & Experience: -- Three years of experience in an executive assistant or office administrator position; customer service experience a plus B.A. or Associates degree Discretion & professionalism-- Highly effective written and oral communication skills Bookkeeping or Accounting experience preferred Knowledge of IT systems, routers, printers, etc. Intermediate to advanced skills in Microsoft Outlook, Excel, Word, and PowerPoint, and ability to quickly learn new programs Highly organized with attention to detail Flexible and entrepreneurial mindset with "get the job done" and take ownership attitude Ability to prioritize, multi-task and work well under pressure Ability to manage and deliver work independently; strong team player who can work across departments To qualify for consideration, applicants must email a cover letter and their resume to: Subject: Office Administrator -- No calls or recruiters please

Keywords: Longfellow Investment Management Co., LLC, Haverhill , Office Administrator, Administration, Clerical , Boston, Massachusetts

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