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Executive Assistant Office Manager

Company: Vor Biopharma
Location: Cambridge
Posted on: July 24, 2019

Job Description:

Reporting to the CEO, as the Executive Assistant, you will serve as the primary source of administrative support for the C-Suite, with primary responsibility to the CEO. RESPONSIBILITIES Specific responsibilities: --- Interface with leadership team and key stakeholders on administrative projects, programs and initiatives; --- Maintain the CEO's calendars, including scheduling meetings, ensuring the CEO has scheduled adequate prep time before meetings, responding to invitations and working through scheduling roadblocks using independent judgment and discretion wherever possible; --- When independent judgment is not possible, quickly escalate questions; --- Manage all incoming data (email, phone calls, mail, ; managing and organizing the flow of communication and keeping track of required action and due dates; --- Coordinate meetings, conference calls and events; reserve locations, send meeting invitations, manage attendee lists, coordinate audio/visual and assist with preparing and distributing materials; --- May attend meetings as note taker, track action items and follow up accordingly; --- Administrative duties such as drafting documents, letters, and presentations, proofreading and running compare writes/redlines/track changes, filing/scanning, and record keeping; --- Arrange business travel and accommodations including scheduling complicated long distance travel and getting CEO to and from meetings on a day-to-day basis; --- Manage CEOs expenses --- Work closely with the Chief People Officer on social events, happy hours, other people related initiatives; including interview scheduling for Vor Biopharma and benefit assistance --- Point person for Organization Chart, key administrative lead and coordination with C-Suite and Board Members Overseeing general office operation. Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers. Purchasing office supplies and equipment and maintaining proper stock levels. Additional tasks, responsibilities and special projects as Vor grows as an organizaiton EA/Office Manager Requirements: A bachelor degree or equivalent. Five years of experience in office administration Office management experience. Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint. Independent and sound judgement Work in fast-paced, fun, and collaborative environment Ability to handle confidential information

Keywords: Vor Biopharma, Haverhill , Executive Assistant Office Manager, Administration, Clerical , Cambridge, Massachusetts

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