Executive Assistant
Company: Seacoast Mental Health Center
Location: Portsmouth
Posted on: April 1, 2026
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Job Description:
Seacoast Mental Health Center, Inc. has an opening for an
Executive Assistant to provide administrative support for the Chief
Executive Officer, VP Finance & Administration, VP Human Resources,
and VP of Community Relations, including, but are not limited to:
typing of correspondence/e-mail/meeting minutes, report
preparation, data entry, filing and scheduling of individual,
group, and Board meetings. Acts as Board Liaison for the Center.
Attends all Board and Board Committee meetings, manages the
schedule, board listing, types and distributes meeting agendas and
minutes, maintenance of by-laws, Resource Group Activity, etc.
Coordinates meetings and staff functions for the Center.
Responsible for maintaining various reports, forms and manuals,
including: administrative Manual, annual tax exempt paperwork for
Greenland, Exeter and Portsmouth, Certificates of Good Standing,
etc. The Executive Assistant assists with new hire procedures,
including organizing employee orientation with correspondence to
new hires, set up in payroll system submission and monitoring of
background checks, and processing of paperwork after orientation.
The Executive Assistant is back-up to the VP Human Resources for
employee orientation. Maintains employee personnel files and
personnel roster. Notifies staff of personnel changes as they
occur. Act as contact point for Bureau of Mental Health Services
and Children’s Mental Health Services (Directors’ Offices).
Provides VP Finance & Administration with administrative support
for Budget preparation. Coordinates Office Supply purchasing for
the Center. Must be proficient in all Microsoft Office platforms
including Word, PowerPoint and Excel, including the ability to
create mail merge files, pivot tables and other functions as
necessary. Must be proficient in using Teams. Seacoast Mental
Health Center, Inc. offers a generous compensation package
including paid time off, health and dental plans, retirement
account match, etc. We are an Equal Opportunity Employer, and we
value the diversity of our community.
Keywords: Seacoast Mental Health Center, Haverhill , Executive Assistant, Administration, Clerical , Portsmouth, Massachusetts
