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Full-Time Bookkeeper I, Student Accounts Office - Northern Essex Community College

Company: Northern Essex Community College
Location: Haverhill
Posted on: May 12, 2022

Job Description:

Job Description:
POSITION: Full-Time Bookkeeper I: Student Accounts Office, One Stop Enrollment Services, Haverhill Campus; 37.5 hours per week; AFSCME Unit I Position. This is a temporary, Grant Funded (CARES) Position through May 11, 2023.
Search extended on 3/31/22
SUMMARY: Student Accounts is open Monday, Tuesday, Thursday, and Friday from 9 am - 5 pm, and Wednesday from 9am-6pm. This position will work from 9am-5pm, and may be required to work the later shift on Wednesdays, 10am-6pm, based on the needs of the office, with advance notice.
This position will report directly to the Student Accounts Manager and will be required to perform the following:

  • Provide outstanding customer service to students, families, staff and faculty in person, on the phone and by email.
  • Perform data entry, filing, and processing for Student Accounts including scanning and indexing all forms.
  • Help students navigate the online payment process, and understand the items on their student account.
  • Review and follow up with students as needed and help perform the daily functions of Student Financial Services. Performs various administrative tasks associated with assigned projects for Student Financial Services.
  • Assist with refund check reconciliation.
  • Assist with the collections process.
  • Assist with Student Account Communication plan.
  • Provide back up to Student Accounts staff

    The Classification Specification is available at: Series.doc

    • Applicants must have at least (A) one year of full-time, or equivalent part-time, experience in bookkeeping or accounting work, or (B) any equivalent combination of the required experience and the substitutions below.

      I. A diploma for completion of a program in a recognized, non-degree granting business or secretarial school above the high school level with a major in bookkeeping, accounting or business administration may be substituted for the required experience.*
      II. An Associate's or higher degree with a major in accounting, business administration or business management may be substituted for the required experience.*

      • Education toward such a degree or diploma will be prorated on the basis of the proportion of the requirements actually completed.


        • Knowledge of Microsoft Office.
        • Strong time management skills.
        • Bi-lingual (Spanish/English)
        • Student Account knowledge; all training will be provided.
        • Self-motivated.
        • Ability to problem solve.
        • Ability to communicate effectively with students, staff and the community.
        • Have a commitment to customer service.
        • Able to work in fast pace team environment and have the ability to handle several assignments simultaneously.
        • Respond effectively to questions and prepare materials in response to inquiries.
        • Experience working in community college and/or One-Stop Enrollment Services setting preferred.
        • Experience working with and supporting a culturally diverse population.

          BACKGROUND CHECK: Candidates will be required to pass a CORI and SORI check as a condition of employment.
          COVID VACCINATION: Candidates for employment should be aware that all Northern Essex Community College students, faculty and staff are required to be fully vaccinated by January 3, 2022. Accordingly, initial employment is dependent upon receipt and verification of full vaccination status records; details of how to fulfill vaccine record verification requirements will be provided during the hire and onboarding process.
          Additional Information:
          SALARY: $1,332.39 - $1,752.94 biweekly ($34,642.14 - $45,576.44 annually). Pay grade 9; An appointment from outside the bargaining unit (AFSCME) must start at Step I of the range. Complete fringe benefit package including competitive health insurance, free dental insurance, basic life insurance, long-term disability insurance, paid sick, vacation and personal leave, educational benefits for employee/spouse/dependents, and excellent retirement benefits.
          Application Instructions:
          TO APPLY: To be considered for this position you must submit a cover letter & resume online.
          DEADLINE: March 27, 2022
          Northern Essex Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, creed, religion, color, gender, gender identity, sexual orientation, age, disability, genetic information, maternity leave, military service and national origin and any other protected class in its education programs and activities as required by Title IX of the Educational Amendments of 1972, the American with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statues and college policies. The College prohibits sexual harassment, including sexual violence. The following person has been designated to handle inquiries regarding Americans with Disabilities Act, the Rehabilitation Act and related statutes and regulations, Affirmative Action, non-discrimination policies, and Title IX compliance/sexual harassment: Assistant Director of Human Resources, Elizabete Trelegan B-219, 978-556-3928/ etrelegan@necc.mass.edu. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action Officer/Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.
          Prospective employees are encouraged to review the College's Annual Security Report (ASR), in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, which can be found on the disclosure page of the College's website at:

Keywords: Northern Essex Community College, Haverhill , Full-Time Bookkeeper I, Student Accounts Office - Northern Essex Community College, Accounting, Auditing , Haverhill, Massachusetts

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